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Zoom Meeting setup in Green Room

There are 2 options when setting up you video conference. Option A is VGA and Option B is HDMI.

Option A. (scroll down for option B)

Step 1. Plug in Video source into computer. This cable is a VGA cable and some new computers may need an adapter. (There is a Display port to VGA adapter already on the table, If you need a different cable stop over at the help desk and we will help get you the cable needed)

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Step 2. Plug the USB mic into the computer (When plugged in it should show up as (USB Audio Codec).

Step 3. Plug the 3.5 mm Head phone cable into the 3.5 mm jack on the USB mic (It has a picture of headphones underneath it for reference)

Optional step. Plug in the USB video camera if you would like people the get an overhead view of the meeting.

Step 4. Right click on the audio Icon in the bottom left of your task bar (note if you cannot see the audio icon you may need the click the ^ in the bottom left to see it). Select Playback devices. Make Sure (USB Audio Codec) is the default playback device.

audio.PNGaudo__.PNGplayback_devices.PNG

Step 5. Right click on the audio Icon in the bottom left of your task bar (note if you cannot see the audio icon you may need the click the ^ in the bottom left to see it). Select Recording devices. Make sure (USB Audio Codec) is the default recording device.

audio.PNGaudo__.PNGrecording_devices.PNG

Step 6. Open zoom and start or join your meeting.

Step 7. Select test Computer mic and speakers. By default they should both now say (USB Audio Codec). If they do not you will need to select the (USB audio Codec) as your mic and speakers. (You may want to test the mic and the speakers to ensure your audio is properly balanced for the meeting).

test_pc_mic_and_sepaker.PNGtesting.PNG

Optional step. Go to video right underneath audio option on the left side. Once in video you can select the camera for the video conference. If you plugged in the USB camera it should default to that but you can switch it to that or the integrated camera.

video_option.PNG

Step 8. You can not close out of the audio and video options and join the call.

Option B. 

Step 1. Plug in Video source into computer. This video source is HDMI and is a newer stander connector not available on all computers. 

1200px-HDMI-Connector.jpg

 Step 2. Plug the USB mic into the computer (When plugged in it should show up as (USB Audio Codec)

Optional step. Plug in the USB video camera if you would like people the get an overhead view of the meeting.

Step 3. Right click on the audio Icon in the bottom left of your task bar (note if you cannot see the audio icon you may need the click the ^ in the bottom left to see it). Select Playback devices. Make Sure HDMI is the default playback device.

audio.PNGaudo__.PNGplayback_devices.PNG

Step 4. Right click on the audio Icon in the bottom left of your task bar (note if you cannot see the audio icon you may need the click the ^ in the bottom left to see it). Select Recording devices. Make sure (USB Audio Codec) is the default recording device.

audio.PNGaudo__.PNGrecording_devices.PNG

Step 5. Open zoom and start or join your meeting.

Step 6. Select test Computer mic and speakers. By default the audio should say HDMI and the mic should say (USB Audio Codec). If they do not you will need to select the (USB Audio Codec) as your mic and HDMI speakers. (You may want to test the mic and the speakers to ensure your audio is properly balanced for the meeting).

test_pc_mic_and_sepaker.PNGtesting.PNG

Optional step. Go to video right underneath audio option on the left side. Once in video you can select the camera for the video conference. If you plugged in the USB camera it should default to that but you can switch it to that or the integrated camera.

video_option.PNG

Step 7. You can not close out of the audio and video options and join the call.

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