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Xerox- Special Prints (Labels)

Guidelines for Printing Labels 

  • Use labels designed for laser printing. 
  • Do not use vinyl labels. 
  • Do not feed a sheet of labels through the printer more than once. • Do not use dry gum labels. 
  • Print only on one side of the sheet of labels. Use full sheet labels only. 
  • Store unused labels flat in their original packaging. Leave the sheets of labels inside the original packaging until ready to use. Return any unused sheets of labels to the original packaging and reseal it. 
  • Do not store labels in extremely dry or humid conditions or extremely hot or cold conditions. Storing them in extreme conditions can cause print-quality problems or cause them to jam in the printer. 
  • Rotate stock frequently. Long periods of storage in extreme conditions can cause labels to curl and jam in the printer. 
  • In the print driver software, select Label as the paper type. 
  • Before loading labels, remove all other paper from the tray. Caution: Do not use any sheet where labels are missing, curled, or pulled away from the backing sheet. It could damage the printer. Loading Labels in Trays 1–4 
  1. Pull out the tray until it stops. 
  2. Remove any paper that is a different size or type. 
  3. Ensure that the guide locks are set in the correct position for the size labels that you are loading. For details, refer to Adjusting the Paper Guides in the 520-Sheet Adjustable Trays. Note: Trays 1–4 can print labels 106–169g/m². 
  4. Load labels in the tray. 
  • For long-edge feed, load labels face up, with the top edge toward the front of the tray. 
  • For short-edge feed, load labels face up, with the top edge toward the right of the tray. 
  1. Close the tray. 
  2. At the control panel, if a prompt appears, select the correct paper size, type, and color.
  • Ensure that the paper type is set to Labels. To select a new paper type, touch Type. 
  • To select a new paper size, touch Size. 
  • To select a new paper color, touch Color. Note: If a prompt does not appear, and you have changed the paper size, type, or color, update the Required Paper Policies.
  1. To confirm the paper settings, touch Confirm.

Loading Labels in Tray 5 

  1. Open Tray 5, then for larger sizes, pull out the extension tray. If Tray 5 is already open, remove any paper that is a different size or type. 
  2. Move the width guides to the edges of the tray.
  3. Load the labels in the tray: 
  • For long-edge feed, load labels face down with the top edge toward the front of the tray. 
  • For short-edge feed, load labels face down with the top edge to the left. Note

: • Do not load paper above the maximum fill line. Overfilling the tray can cause the printer to jam. 

  • Do not print on label media after a label has been removed from a sheet.
  • To avoid jams and misfeeds, do not remove paper from its packaging until you are ready to use it. 
  1. Adjust the width guides until they touch the edges of the paper. 
  2. At the control panel, select the correct paper size, type, and color: 
  • Ensure that the paper type is set to Labels. To select a new paper type, touch Type. 
  • To select a new paper size, touch Size. 
  • To select a new paper color, touch Color. 6. To confirm the paper settings, touch Confirm. Glossy Media You can print glossy paper, up to 256 g/m2, from any tray. You can print heavyweight glossy paper from Tray 5 only. Note: For best results, load Glossy Cardstock, and Glossy Cardstock Reloaded paper into Tray 5. 

Guidelines for Printing on Glossy Paper

  • Do not open sealed packages of glossy paper until you are ready to load them into the printer. • Leave glossy paper in the original wrapper and leave the packages in the shipping carton until ready to use. 
  • Remove all other paper from the tray before loading glossy paper. 
  • Load only the amount of glossy paper that you are planning to use. Do not leave the glossy paper in the tray when you are finished printing. Reinsert unused paper in the original wrapper and seal. 
  • Rotate paper frequently. Long periods of storage in extreme conditions can cause glossy paper to curl and jam in the printer.
  • In the print driver software, select the desired glossy paper type or select the tray loaded with the desired paper. Loading Gloss Paper in Tray 5 1. Before you load glossy paper, remove all other paper from the tray. 2. Load only the amount of paper you plan to use. 
  1. Load the paper with the glossy side or print side down. 
  2. At the control panel, select the correct paper size, type, and color: 
  • Ensure that the paper type is set to Glossy. To select a new paper type, touch Type.
  • To select a new paper size, touch Size.
  • To select a new paper color, touch Color. 
  1. To confirm the settings, touch Confirm. 
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